Administrative Assistant

Johnson University Florida invites applications for the part-time position of Administrative Assistant for the School of Social and Behavioral Sciences.  Applicants for this position should submit a cover letter, resume, and the contact info for three professional references to , Dean of the School of Social and Behavioral Sciences, and , Student Accounts Advisor. Review of applications will begin immediately and will continue until the position is filled.

Position Title: Administrative Assistant
Work Location: Johnson University Florida (Kissimmee, FL)
Reports to: Dean, School of Social and Behavioral Sciences and Student Accounts Advisor
Base Pay: Entry Level
Employee Status: Hourly, Part-time (25 hours per week). There is flexibility for the candidate to set a permanent schedule for the days/times during the business hours of Monday-Friday, 8:00 a.m.-5:00 p.m.
Required Experience: Microsoft Proficiency (Word, PowerPoint, Excel)
Preferred Experience: Bilingual in Spanish. Two years of work-related experience.

Job Summary

This position requires a highly motivated, highly organized, and professional individual with excellent communication (both oral and written) and interpersonal skills. The administrative assistant must be an independent individual, who will provide quality and high-level administrative coordination and University support. The Assistant is responsible to the Dean of SSBS and the Student Accounts Advisor.

Primary Duties and Responsibilities

Social and Behavioral Sciences Program Administration

  • Create a positive, welcoming environment for visitors, students, staff and faculty.
  • Maintain and update information in the Academic Catalog, website, calendars, events, etc.
  • Assist with logistics and coordination of events, seminars, and meetings, etc.
  • Prepare reports, memos, letters, financial statements and other documents.
  • Coordinate and assist with course support: course syllabi, course scheduling, textbook submission, and grade entry instructions/reminders, course creation and updates.
  • Gather and prepare data to support routine program assessments and course evaluations.
  • Update and maintain electronic documentation related to financial, academic program, and faculty files, travel reimbursements, payment requests, etc.
  • Assist in training and managing Teaching Assistants.
  • Assist the Dean and Admissions office in the recruitment, enrollment, welcoming, and advising process.
  • Assist with the on-boarding of new full-time and part-time faculty.
  • Order desk copies of new textbooks for instructors.
  • Serve as Front Desk Receptionist and support to the University community for other duties as directed by the Dean and/or Student Accounts Advisor.

Front Desk Receptionist

  • Serve as first impression for the University with phone calls and visitors.
  • Process incoming and outgoing mail.
  • Order and maintain office supplies for university employees.
  • Ability to be kind yet firm in holding to university policies and procedures

Working Conditions

  • Primarily sedentary, working at a desk in a climate-controlled office.
  • Some outdoor conditions when dealing with special events.
  • On rare occasions, evenings and/or weekends for special events.

Equal Employment Opportunity Provider

Johnson University is a Christian university affiliated with Christian churches and churches of Christ. Its mission is to educate students for “Christian ministries and other strategic vocations framed by the Great Commission in order to extend the kingdom of God among all nations.” Accordingly, Johnson University seeks to hire and educate individuals who share its vision and core values to carry out that mission. Johnson University does not unlawfully discriminate in admissions, educational programs, or employment practices.

Johnson University does not discriminate on the basis of race, sex, color, national origin, age, veteran status, genetic information, political affiliation, or disability–if such disability may be accommodated without undue hardship—in provision of educational opportunities, programs and activities, or employment opportunities and benefits, pursuant to the requirements of Title VI of the Civil Rights Act of 1964 and subsequent amendments to that act, Title IX of the Educational Amendments of 1972 and subsequent re-authorization of that act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 and subsequent amendments to that act.

The University, however, reserves the right under those provisions to make certain employment decisions based on religion, marital status, or sex consistent with the University’s religious beliefs when establishing qualifications for certain positions. Further, as a Christian ministry, the University retains the right to select those who serve in ministerial positions, as that term has been defined by the courts in the context of the First Amendment to the United States Constitution, based on criteria established by the University without regard to Title VII, Title IX, or any other federal, state, or local law governing the employment relationship.