Johnson University Florida invites applications for the full-time position of Executive Assistant to the Executive Vice President. Applicants for this position should submit a cover letter, resume/CV, and the names and contact information for three professional references via email to , Executive Vice President. Review of applications will begin immediately and will continue until the position is filled.
Job Title: Executive Assistant to the Executive Vice President, JUFL
Administrative Area: Executive Administration
Reports To: Executive Vice President, JUFL
Classification: Full time, hourly, benefits included
The person in this position serves as the Executive Assistant to the Executive Vice President of Johnson University Florida by performing the essential duties and responsibilities listed below.
- Bachelor’s degree required
- Three years of related experience providing high-level support to senior administrators, preferably in higher education, or an equivalent combination of education and experience.
- Experience as a student or employee with a faith-based, nonprofit organization such as a church, college, or university.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Provide the highest level of administrative support for the Executive Vice President
- Schedule and organize meetings, events, and appointments for the Executive Vice President.
- Draft emails, memos, and communications on behalf of the Executive Vice President.
- Serve as receptionist for the Executive Vice President’s office, greeting visitors and answering the telephone.
- Perform other duties for the Executive Vice President as requested.
- Serve as coordinator of certain JUFL campus services
- Coordinate the scheduling and use of Florida campus facilities and vehicles, processing requests from both internal and external constituents.
- Maintain internally accessible Florida campus information and campus calendar for current employees and students to view from the online portal.
- Oversee Guest Housing, including scheduling, ordering supplies, and supervising student workers.
- Provide support on the JUFL campus for the Dean of the Chapel and chapel operations
- Serve as the instructor and maintain the Sakai site for Chapel on the Florida campus.
- Orient students to Chapel requirements, track attendance, provide make-ups, and submit Chapel grades.
- Assist with the recruitment and training of chapel group leaders.
- Assist the JUFL Chapel Committee as requested.
- Coordinate the Service Learning program on the JUFL campus
- Serve as the instructor and maintain the Sakai site for Service Learning on the Florida campus.
- Orient students to Service Learning requirements and the opportunities for acceptable service available to them, track service hours, and submit records to the Registrar.
- Publicize volunteer service opportunities among students.
- Serve as the campus contact for off-campus organizations seeking to promote volunteer opportunities.
Carries out supervisory responsibilities in accordance with the institution’s policies and applicable laws. Supervisory responsibilities include the following:
- Interviewing, selecting, training, and supervising the Guest Housing Housekeeping and Executive Administration student workers;
- Planning, assigning, and directing the work of the Guest Housing Housekeeping and Executive Administration student workers;
- Appraising the performance of, rewarding, and disciplining the Guest Housing Housekeeping and Executive Administration student workers; and
- Addressing complaints and resolving problems related to designated areas of responsibility.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the normal setting is a typical indoor office. The noise level in the work environment is usually minimal.
Equal Employment Opportunity Provider
Johnson University is a Christian university affiliated with Christian churches and churches of Christ. Its mission is to educate students for “Christian ministries and other strategic vocations framed by the Great Commission in order to extend the kingdom of God among all nations.” Accordingly, Johnson University seeks to hire and educate individuals who share its vision and core values to carry out that mission. Johnson University does not unlawfully discriminate in admissions, educational programs, or employment practices.
Johnson University does not discriminate on the basis of race, sex, color, national origin, age, veteran status, genetic information, political affiliation, or disability–if such disability may be accommodated without undue hardship—in provision of educational opportunities, programs and activities, or employment opportunities and benefits, pursuant to the requirements of Title VI of the Civil Rights Act of 1964 and subsequent amendments to that act, Title IX of the Educational Amendments of 1972 and subsequent re-authorization of that act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 and subsequent amendments to that act.
The University, however, reserves the right under those provisions to make certain employment decisions based on religion, marital status, or sex consistent with the University’s religious beliefs when establishing qualifications for certain positions. Further, as a Christian ministry, the University retains the right to select those who serve in ministerial positions, as that term has been defined by the courts in the context of the First Amendment to the United States Constitution, based on criteria established by the University without regard to Title VII, Title IX, or any other federal, state, or local law governing the employment relationship.