Executive Assistant for Advancement

The Administrative Assistant assists the Directors of Alumni and Church Relations, as well as the general Advancement office. It is a 30 hours per week position with the possibility of increasing up to 10 additional hours.

Position Description

  • General Advancement Office Duties
    • Answer phone and greet visitors as they come into the office.
    • Assist with Advancement events and initiatives as needed, including registrations.
    • Assist primary office staff with gift processing as needed.
    • Serve multiple roles as needed at Senior Saints in the Smokies.
  • Alumni Relations Office
    • Assist Director in maintaining and prioritizing portfolio relationships.
    • Assist Director in making appointments and reminders and answering incoming calls and questions. Facilitate travel plans. Complete monthly credit card report.
    • Attend & take notes in AR-related meetings.
    • Assist the Director in coordinating and serving as liaison for Homecoming activities & correspondence related to schedule, main sessions & leaders, workshop leaders, children’s ministries, class reunions, food services, meal tickets, housing for guests, program booklet, and campus notifications.
    • Coordinate the annual alumni/senior dinner.
    • Assist with the logistical planning of regional alumni gatherings.
    • Coordinate mailings to alumni for the Alumni Association. Receive & enter alumni dues into Raiser’s Edge. Maintain e-mail lists & coordinate mass e-mailing to alumni.
    • Oversee yearly graduate survey (spring) and yearly family info sheet (fall).
    • Help develop & maintain the budget, assign codes to invoices, and request funds.
    • Participate in proofreading Johnson Magazine and other office products; make updates & changes to copy. Distribute the magazine to various offices & maintain the Access Index.
      • Assist in editing and writing when necessary
    • Coordinate social media for JU Alumni and Alva Ross Brown Society pages.
    • Aid & assist in coordination of various campus events, as needed.
  • Church Relations Office Duties
    • DAILY
      • Research and run gift report for changes in giving patterns.
      • Maintain and update church records on the RE database.
      • Coordinate mailings for events and annual reporting to churches.
      • Attend & take notes in Church Relations-related meetings.
      • Coordinate support for church leadership-focused events.
    • WEEKLY
      • Assist Director in maintaining and prioritizing portfolio relationships.
      • Assist with travel plans for the Director of Church Relations.
        • Maintain travel displays and materials
      • MONTHLY
        • Coordinate social media for JUTN Church Relations pages.
        • Organize travel receipts and complete monthly credit card report.
        • Create & review lapsed donor church reports.
        • Maintain email lists and quarterly mass emails to church leaders.
      • ANNUALLY
        • Help gather and compile information for the Annual Report to churches.
        • Create fiscal year & calendar year reports for trustees (Sept. & Feb.).
        • Facilitate delivery of displays and materials to support JU representatives.
      • Other duties as assigned by supervisors, office manager, and/or the VP of Advancement.

Knowledge and Skill Requirements

  • Microsoft Products.
    • Outlook, Word, Excel.
  • The Raiser’s Edge and RENXT—will require ongoing training.
  • Hootsuite—social media platform that incorporates Instagram, Facebook, and Twitter.
  • Welcoming and hospitable attitude toward visitors, alumni, and friends of the school.
    • Able to communicate formally & informally (in person and by phone).
    • Able to get along with others and be a team player.
    • Able to multi-task; handle several projects at one time.
  • Writing and editing skills.

Working Conditions

  • This position is primarily sedentary, working at a desk in a climate-controlled office.
  • Prolonged computer work with keyboard & mouse usage.
  • Flexibility/overtime hours during events, with some minor lifting, etc.
  • Open office with frequent interruptions.


  • High school education minimum, college education preferable.
  • 2-3 years’ experience in Microsoft Word applications.
  • Able to keep confidences.
  • Spirit of service and cooperation with others.

Equal Employment Opportunity Provider

Johnson University is a Christian university affiliated with Christian churches and churches of Christ. Its mission is “to educate students for Christian ministries and other strategic vocations framed by the Great Commission in order to extend the kingdom of God among all nations.” Accordingly, Johnson University seeks to hire and educate individuals who share its vision and core values to carry out that mission. Johnson University does not unlawfully discriminate in admissions, educational programs, or employment practices.

Johnson University does not discriminate on the basis of race, sex, color, national origin, age, veteran status, genetic information, political affiliation, or disability–if such disability may be accommodated without undue hardship—in provision of educational opportunities, programs and activities, or employment opportunities and benefits, pursuant to the requirements of Title VI of the Civil Rights Act of 1964 and subsequent amendments to that act, Title IX of the Educational Amendments of 1972 and subsequent re-authorization of that act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 and subsequent amendments to that act.

The University, however, reserves the right under those provisions to make certain employment decisions on the basis of religion, marital status, or sex consistent with the University’s religious beliefs when establishing qualifications for certain positions. Further, as a Christian ministry, the University retains the right to select those who serve in ministerial positions, as that term has been defined by the courts in the context of the First Amendment to the United States Constitution, based on criteria established by the University without regard to Title VII, Title IX, or any other federal, state, or local law governing the employment relationship.