Assistant Registrar

The Office of the Registrar at Johnson University invites applications for a full-time Assistant Registrar on the Tennessee campus.  Applicants should submit a cover letter, resume/CV, and contact information for three professional references to , the University Registrar. Review of applications will begin immediately and will continue until the position is filled.

Position Title: Assistant Registrar
Department: Office of the Registrar
Reports to: Associate Provost for Institutional Effectiveness/Registrar
FLSA Status: Non-exempt
Classification: Hourly, full-time (40 hours per week)

Summary of Duties and Tasks

  • Maintain student files and ensure confidentiality of information and prepare appropriate dispatch progress reports according to FERPA guidelines.
  • Act as the FERPA representative for all campuses. Provide appropriate faculty, staff, and student training as necessary. Attend workshops as approved by supervisor to increase knowledge and familiarity with governmental requirements.
  • Uphold compliance to all national and state standards and organization policies and assist to develop and implement effective strategies.
  • Manage advisor’s module in the Student Management System.
  • Create, maintain, and operationalize advising policy and procedures and participate in various advising training and conferences.
  • Provide advising assistance to faculty and staff. Facilitate training as necessary.
  • Prepare and operationalize course scheduling. Develop and implement beginning and end of term scheduling processes.
  • Provide assistance in the scheduling of students.
  • Create all incoming freshman student schedules.
  • Provide efficient counseling to students and provide all necessary information and prepare required reports.
  • Prepare and process student documents, including official transcripts, and all internal forms.
  • Assist in the preparation and processing of official documents and external reports.
  • Assist in the review and preparation of degree audits for all undergraduate and graduate students according to training policies and guidelines.
  • Participate in assigned committees and development activities and assist with all special projects.
  • Perform research as requested.
  • Manage, train, and evaluate assigned student staff and maintain ideal working conditions according to workplace policies.
  • Create and maintain The Office of the Registrar Student-Staff Professional Development Manual.
  • Create and maintain The Office of the Registrar Policy and Procedure Manual.
  • Participate in various training and conferences as requested by the supervisor.
  • Manage work-study students, including professional development and evaluation.

Knowledge, Skills, and Abilities

  • Proficient in current versions of Microsoft Office Applications, including but not limited to Word, Excel, PowerPoint, and Visio.
  • Ability to follow directions and be able to create documentation based on given criteria.
  • Proficient in use of the internal computer system as well as external resources.
  • Ability to answer questions and resolve issues encountered related to student records and advising.
  • Ability to provide support for training, as well as the creation of training manuals using materials submitted by the Assistant Provost.
  • Ability to multi-task and attend to multiple details and be “on call” during normal working hours, functioning as help desk personnel to the faculty, staff, and students.
  • Ability to handle security issues to ensure the integrity of the documentation system.
  • Must have a passion for change and a desire to learn.
  • Ability to integrate and work within a faith-based environment.


  • Education: Bachelor’s degree or equivalent
  • Experience: Sufficient technology or higher education experience to handle the workload.

Equal Employment Opportunity Provider

Johnson University is a Christian university affiliated with Christian churches and churches of Christ. Its mission is to educate students for “Christian ministries and other strategic vocations framed by the Great Commission in order to extend the kingdom of God among all nations.” Accordingly, Johnson University seeks to hire and educate individuals who share its vision and core values to carry out that mission. Johnson University does not unlawfully discriminate in admissions, educational programs, or employment practices.

Johnson University does not discriminate on the basis of race, sex, color, national origin, age, veteran status, genetic information, political affiliation, or disability–if such disability may be accommodated without undue hardship—in provision of educational opportunities, programs and activities, or employment opportunities and benefits, pursuant to the requirements of Title VI of the Civil Rights Act of 1964 and subsequent amendments to that act, Title IX of the Educational Amendments of 1972 and subsequent re-authorization of that act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 and subsequent amendments to that act.

The University, however, reserves the right under those provisions to make certain employment decisions based on religion, marital status, or sex consistent with the University’s religious beliefs when establishing qualifications for certain positions. Further, as a Christian ministry, the University retains the right to select those who serve in ministerial positions, as that term has been defined by the courts in the context of the First Amendment to the United States Constitution, based on criteria established by the University without regard to Title VII, Title IX, or any other federal, state, or local law governing the employment relationship.