Administrative Assistant, School of Arts and Humanities

The School of Arts and Humanities at Johnson University is currently inviting applications for a part-time Administrative Assistant position (20 hours per week). Our school houses diverse programs, including English, History, Media Arts, Music Technology, Theater, and Visual Media Production and Design. While each program is unique, they all share a commitment to exploring how narrative and creative expression shape students for God’s work in the world.

Qualified applicants are encouraged to submit the following materials:

  • A cover letter
  • A current resume
  • The names and contact information of three professional references

Application materials should be sent via email to [email protected].

Job Summary

The Administrative Assistant for the School of Arts and Humanities assists with scheduling, contracts for adjunct faculty, PO requests for faculty, budgeting, and other administrative needs as required for the daily operations of the school.

Duties and Responsibilities

  • Assist with PO requests for faculty purchasing needs.
  • Prepare/send adjunct contracts and coordinate onboarding paperwork for new hires.
  • Compile and prepare data/reports for the School of Arts and Humanities database, Sakai, and Jenzebar.
  • Attend and record minutes for all School of Arts and Humanities meetings.
  • Assist with scheduling classes each semester for faculty and adjuncts in the School of Arts and Humanities.
  • Assist with preparation of annual budget worksheets for the School of Arts and Humanities.
  • Assists in securing materials to meet the needs of faculty and students.
  • Track program layouts, transcripts evaluations, graduation evaluation.
  • Assist with acquiring and maintaining equipment located in the workroom.
  • Maintain the school calendar for events, meetings, and travel.
  • Maintain supplies and purchases for the workroom(s) and the offices.
  • Work with the Event Coordinator and Pioneer Food Services for any School of Arts and Humanities events.
  • Maintain student files, both hardcopy and electronic.
  • Assist with updating campus catalog as needed.
  • Perform general clerical duties including but not limited to: photocopying, mailing, and filing.
  • Coordinate incoming & outgoing mail.
  • Other tasks as assigned by the Dean.

Working Conditions

  • Working conditions are normal for an office environment.
  • Flexible hours.
  • Ability to walk between campus buildings and occasionally get on and off floor for shelving, technology support, filing, or storage.

Qualifications

  • Bachelor’s degree from a regionally accredited institution (required).
  • Administrative experience strongly preferred, with experience in higher education considered a plus.
  • Exceptional interpersonal, oral, and written communication skills. Must be able to effectively interact with university personnel, students, and the public face-to-face and over the telephone.
  • Must possess a high level of accuracy, self-motivation, and attention to detail.
  • Excellent organizational skills with the ability to prioritize multiple tasks simultaneously.
  • Must be a creative problem solver with the ability to define problems, collect the necessary data, and draw valid conclusions to make decisions independently.
  • Average to above average typing skills.
  • Proficient in Microsoft Office and the ability to learn other office technology, software, and skills as needed.
  • Familiarity with office environment practices, policies, and procedures.

Equal Employment Opportunity Provider

Johnson University is a Christian university affiliated with Christian churches and churches of Christ. Its mission is to “educate and develop students who advance the worldwide mission of Christ through their lives, ministries, and careers.” Accordingly, Johnson University seeks to hire and educate individuals who share its vision and core values to carry out that mission. Johnson University does not unlawfully discriminate in admissions, educational programs, or employment practices.

Johnson University does not discriminate on the basis of race, sex, color, national origin, age, veteran status, genetic information, political affiliation, or disability–if such disability may be accommodated without undue hardship—in provision of educational opportunities, programs and activities, or employment opportunities and benefits, pursuant to the requirements of Title VI of the Civil Rights Act of 1964 and subsequent amendments to that act, Title IX of the Educational Amendments of 1972 and subsequent re-authorization of that act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 and subsequent amendments to that act.

The University, however, reserves the right under those provisions to make certain employment decisions based on religion, marital status, or sex consistent with the University’s religious beliefs when establishing qualifications for certain positions. Further, as a Christian ministry, the University retains the right to select those who serve in ministerial positions, as that term has been defined by the courts in the context of the First Amendment to the United States Constitution, based on criteria established by the University without regard to Title VII, Title IX, or any other federal, state, or local law governing the employment relationship.