The Campus Services Department at Johnson University invites applications for the position of Event Coordinator on the Tennessee campus. Applicants for this position should submit a cover letter, resume and three professional references via email to , Director of Operations. Review of applications will begin immediately and will continue until the position is filled.
Position Title: Event Coordinator
Organization: Johnson University (Campus Services)
Work Location: Johnson University Tennessee (Knoxville, TN)
Reports to: Director of Operations
Classification: Full-time, salaried (40 hours per week)
FLSA status: Exempt
The Event Coordinator is responsible for understanding, advocating for, and coordinating all the necessary Campus Services resources so the University may host excellent events and activities. The person in this position will work directly with various internal event owners throughout the University, as well as external organization contacts, to understand their event visions, establish and manage clear expectations, recommend resources and methods to accomplish event needs, and deliver thorough, organized event service requests to the various Campus Services departments and trades.
The person in this position will also be responsible for advising and assisting in the establishment, maintenance, and dissemination of the policies and processes of Campus Services, especially as they pertain to event planning and execution.
The set of responsibilities for the position mainly includes, but is not limited to, the planning and coordination of all major and minor campus events and coordinating the allocation of Campus Services resources, including guest housing, to serve the University so it may better fulfill its mission through excellent strategic events and activities.
Primary Duties and Responsibilities
- Maintain a master campus calendar that includes all events and activities.
- Enforce, abide by, and assist in maintaining the policies, processes, and procedures of Campus Services related to event planning and execution.
- Coordinate with University event owners/sponsors as well as external partner organizations (Christ In Youth, Fellowship of Christian Athletes, etc.) to ensure the successful planning and coordination of all major event details and logistics.
- Coordinate with University event owners/sponsors and their respective external partner organizations to prepare event contracts, especially for major summer events.
- Coordinate the operational needs (Facilities Services, Information Technology, Dining Services, Media Services, etc.) for all events and organized activities occurring on campus.
- Coordinate and schedule guest housing for campus events and activities.
- Perform other duties as requested and assigned by the Director of Operations.
- Degree in hospitality, management, or other degree with equivalent experience preferred.
- Minimum of two years of experience in a professional office environment.
- Two years of experience and/or demonstrated ability in hospitality, event planning, or project management preferred.
- Knowledge of and experience in working with productivity software, such as the Microsoft Office suite and Adobe Acrobat Pro.
- Ability to successfully manage multiple simultaneous tasks and projects with varying priorities, firm deadlines, and diverse stakeholders.
- Ability to communicate and collaborate professionally and effectively with diverse groups of internal and external stakeholders.
- High degree of emotional intelligence, customer-service attitude, and interpersonal skills. Able to demonstrate regular and genuine sensitivity to the relevant interests of all members of the University community, balancing and addressing those interests in a productive manner.
- Mainly sitting in an air-conditioned office environment, with some occasional time spent outdoors as needed for event planning and consulting.
- Several hours per day of a combination of sitting, standing, and walking.
- Several hours per day of typing and viewing a computer screen.
- Regular hours: Monday – Friday; 8:00 AM-12:00 p.m.; 1:00-5:00 p.m.
- To perform essential functions of the position, occasional scheduled but irregular working hours, including evenings, early mornings, and weekends, will be required, especially during the summer months.
Equal Employment Opportunity Provider
Johnson University is a Christian university affiliated with Christian churches and churches of Christ. Its mission is to educate students for “Christian ministries and other strategic vocations framed by the Great Commission in order to extend the kingdom of God among all nations.” Accordingly, Johnson University seeks to hire and educate individuals who share its vision and core values to carry out that mission. Johnson University does not unlawfully discriminate in admissions, educational programs, or employment practices.
Johnson University does not discriminate on the basis of race, sex, color, national origin, age, veteran status, genetic information, political affiliation, or disability–if such disability may be accommodated without undue hardship—in provision of educational opportunities, programs and activities, or employment opportunities and benefits, pursuant to the requirements of Title VI of the Civil Rights Act of 1964 and subsequent amendments to that act, Title IX of the Educational Amendments of 1972 and subsequent re-authorization of that act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 and subsequent amendments to that act.
The University, however, reserves the right under those provisions to make certain employment decisions based on religion, marital status, or sex consistent with the University’s religious beliefs when establishing qualifications for certain positions. Further, as a Christian ministry, the University retains the right to select those who serve in ministerial positions, as that term has been defined by the courts in the context of the First Amendment to the United States Constitution, based on criteria established by the University without regard to Title VII, Title IX, or any other federal, state, or local law governing the employment relationship.