Academic Coordinator/Office Manager, School of Arts & Sciences

The School of Arts and Sciences invites applications for the half-time position of Academic Coordinator/Office Manager on the Tennessee campus. Applicants should submit a cover letter, resume/CV, and contact information for three professional references to .

Position Title: Academic Coordinator/Office Manager, School of Arts & Sciences
Reports to: Dean of Arts and Sciences
Supports: Students, associate deans, and SAS faculty
Supervises: Student interns and office workers
Compensation: Commensurate with education and experience
Classification: Half-time
FLSA Status: Non-exempt
Required experience: Bachelor’s degree and two years of work-related experience

Job Summary

The Coordinator/Office Manager for the School of Arts and Sciences assists the Dean and Associate Deans of the School of Arts and Sciences in coordinating academic and spiritual formation programming in conjunction with the school program directors.

Primary Duties and Responsibilities

Coordinates the activities of the School of Arts and Sciences (SAS) approximately 20 office hours per week averaged over the calendar year.

  • Coordination: Works with the SAS Dean, Associate Dean, and other campus personnel in:
    • Developing and managing the SAS budget on the Tennessee and Florida campuses, including the separate SFIT, Public Health, QEP, Urban Alliance, Future of Hope, Three Rivers Collaborative budgets.
    • Developing the roughly 300-course SAS JUTN, JUFL, and JUOL instructional schedule, including coordinating with approximately 50 adjunct faculty.
    • Maintaining and updating the Arts and Sciences portion of the catalog in collaboration with the Office of the Registrar.
    • Organizing faculty interviews, visits, and inquiries in collaboration with the Director of Academic Program Administration.
    • Processing new faculty onboarding and orientation.
    • Supporting part-time faculty in their unique needs as teachers.
    • Assisting the appropriate Associate Deans and Directors in the gathering and reporting of SACSCOC Assessment data.
  • Communication: Helps the School of Arts and Sciences faculty make decisions, maintain courses, solve problems, and evaluate progress through open, persistent, and systematic communication, in and through:
    • Developing systems for regular communication to students, among SAS faculty, and with faculty from other schools through email, forums, and/or webpages, etc.
    • Developing systems for faculty meetings and special events to maximize two-way communication.
    • Scheduling meetings of the Arts and Sciences faculty meetings as well as keeping and distributing minutes. (These meetings normally take place on Friday mornings at 9:00 a.m., and Mondays during the August “Beginning of Year” and the May “End of Year” meetings.)
    • Keeping the full university faculty and office of communications aware of important dates, innovations, and information pertaining to the Arts and Sciences core.
    • Providing “triage” advising for students, especially majors in SAS programs.
  • Collaboration: Works with the Arts and Sciences Associate Deans, Program Directors, and other campus personnel in cultivating an open and supportive climate of trust, cooperation, and synergy, by:
    • Serving on the SAS Deans Council with the Associate Deans.
    • Assisting the Dean in discovering new ways to strengthen trust, cooperation, and synergy.
  • Celebration: Helps the School of Arts and Sciences grow in our competence both by celebrating accomplishments and tweaking whatever needs improvement, by:
    • Working with the Dean to discover and celebrate A&S faculty and student accomplishments.
    • Working with the Dean to make regular course corrections to processes to better serve our students.
  • Assistance: Assists the Dean in the overall work of the School of Arts and Sciences, including:
    • Routine semester duties, such as setting course schedules, faculty needs assessment, scheduling faculty evaluations, and collecting course evaluations.
    • Special projects, such as curriculum development, assessment, and the master plan.
    • Obtaining budget requests from faculty and other academic staff in the spring term.
    • Managing budget reconciliation with monthly reports from the Academic Affairs office.
    • Processing purchase requests from faculty and other academic staff.
  • Supervision: Oversees student office workers and teaching assistants, responsible for:
    • Directly overseeing the SAS office teaching assistants.
    • Indirectly overseeing the Urban Alliance and Future of Hope office coordinators.
    • Maintaining and updating office files (faculty, syllabi, and other regular files).
    • Assisting Associate Deans and Program Directors as needed with meetings, communications, etc.

Qualifications

  • Strong communication and relational skills (a natural networker, people person)
  • Detail-oriented
  • Willingness to learn new tasks, friendly, cooperative, flexible
  • Experience with administrative work in an academic environment
  • A love for students (you will see a lot of them)
  • A servant’s attitude
  • Bachelor’s degree

Knowledge and Skill Requirements

  • Congenial and able to work with faculty, staff, and students
  • Able to handle confidential materials
  • Organized, detail-oriented, and self-starter
  • Computer skills including but not limited to:
    • Email (Outlook ideal)
    • Word processing/data entry
    • Internet-savvy (Social media and WordPress ideal)
    • Ideally, experience with Sakai/Jenzabar (or willingness to learn)

Working Conditions

Inside work, mainly at a desk.

Equal Employment Opportunity Provider

Johnson University is a Christian university affiliated with Christian churches and churches of Christ. Its mission is to educate students for “Christian ministries and other strategic vocations framed by the Great Commission in order to extend the kingdom of God among all nations.” Accordingly, Johnson University seeks to hire and educate individuals who share its vision and core values to carry out that mission. Johnson University does not unlawfully discriminate in admissions, educational programs, or employment practices.

Johnson University does not discriminate on the basis of race, sex, color, national origin, age, veteran status, genetic information, political affiliation, or disability–if such disability may be accommodated without undue hardship—in provision of educational opportunities, programs and activities, or employment opportunities and benefits, pursuant to the requirements of Title VI of the Civil Rights Act of 1964 and subsequent amendments to that act, Title IX of the Educational Amendments of 1972 and subsequent re-authorization of that act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 and subsequent amendments to that act.

The University, however, reserves the right under those provisions to make certain employment decisions based on religion, marital status, or sex consistent with the University’s religious beliefs when establishing qualifications for certain positions. Further, as a Christian ministry, the University retains the right to select those who serve in ministerial positions, as that term has been defined by the courts in the context of the First Amendment to the United States Constitution, based on criteria established by the University without regard to Title VII, Title IX, or any other federal, state, or local law governing the employment relationship.